You need immediate access to your document storage and business critical information. Sometimes retrieving the box is not efficient. The 2-20 Family of Companies will help you create an inventory of your information at the file level, giving you complete control. File indexing allows you to manage and access your records storage inventory accurately and efficiently.
Once your document storage inventory has completed the file indexing process and is on the 2-20 Family of Companies’s information management software, using our SmartWeb® solution accessible with any internet connection, you can access your file listings and data. You can complete a search by file name, case number, patient name, or other pertinent information such as a barcode number and see if a file is in/out with date, time and even who requested it. Now your complete records storage inventory, file by file, is at your fingertips.
Equally important, with your records storage inventory properly cataloged, you can have what you need, when you need it, in minutes. If there is a page from the file that is needed, our team can image that document and provide access online via SmartWeb® in minutes. We can also save the file or document into your imaged inventory for you to see it at any time in the future.
Businesses often struggle not with their records storage, but the retrieval of their important documents. Utilizing the 2-20 Family of Companies’ file indexing gives assurance of each file’s location, ensuring immediate retrieval when needed. This is front end records management; proactively managing your information and knowing what you have in records storage as opposed to searching for data in urgent situations when it is critical.
Life Cycle Document Management
Accuracy in record retention is imperative to complete life cycle document management. The file indexing process ensures that each file has a retention date and provides for an efficient file purge when the retention date is due. File indexing is the only way to insure complete control of retention schedules down to the file level. File indexing provides for complete life cycle management of your records on an individual file basis.